A realistic overview of working with USA Notary Services — what the work looks like, what we expect from you, and what you can expect from us.
We believe in setting clear expectations from the start. This page outlines what your experience will look like as a notary working with our company.
Our processes are designed to be predictable and repeatable, allowing you to focus on delivering quality service.
Structured Process
Each notarization follows a standard workflow: identity verification, document review, live session, signing, and completion. You'll know exactly what to expect with each assignment.
Client Types
For contractor notaries, you'll work with title companies, law firms, and individual consumers. Subscriber notaries bring their own clients. Each client type has similar verification and documentation requirements.
Session Duration
Most sessions take 15-30 minutes. Time varies based on document complexity and signer preparedness, but the process is streamlined to be efficient.
Your availability commitments depend on your engagement model, but reliability is essential in all cases.
Defined Time Windows
Contractor notaries typically commit to specific availability windows (e.g., evenings, weekends, or business hours). You control which windows work for your schedule, but once committed, consistency is expected.
Work Volume Variability
Volume fluctuates based on client demand. Some periods are busier than others. Contractor notaries should not expect guaranteed minimum volume, and subscriber notaries should anticipate variable client demand.
Response Time
When you indicate availability, timely responses to session requests are important. Clients appreciate notaries who are present and ready during committed windows.
Compliance is non-negotiable. You are responsible for following all applicable laws and our quality standards.
State Law Adherence
You must follow all RON laws in your state, including identity verification requirements, recordkeeping obligations, and session recording mandates. Non-compliance can result in removal from the network.
Quality Standards
We monitor session quality, client feedback, and process adherence. Notaries who consistently meet standards remain in the network; those who don't may be asked to improve or exit.
Audit Trail Accuracy
Every session generates a complete audit trail. You must ensure all notarial acts are properly documented and that recordings capture the entire interaction.
We provide support and feedback to help you succeed, but we also maintain accountability.
Performance Reviews
We conduct regular performance reviews based on client feedback, session quality, and compliance metrics. This helps identify areas for improvement and recognizes consistent excellence.
Training & Resources
We provide ongoing training materials, compliance updates, and best practice guidance to help you stay current and perform at your best.
Support Availability
Technical support and operational assistance are available when you need help troubleshooting issues or navigating unusual situations.
If you value professionalism, are comfortable with accountability, and want to deliver consistent quality, we'd like to hear from you.
Apply as a Notary