Clear, role-specific information about platform costs and fee structures
USA Notary is a professional platform with operating and compliance costs that enable secure, legally defensible remote notarization services.
Secure Infrastructure
End-to-end encrypted sessions and data protection
Compliance & Audit Requirements
State-by-state regulatory adherence and record-keeping
Identity Verification
Multi-factor authentication and credential analysis
Session Recording
Permanent tamper-evident audiovisual records
Costs vary by role and usage. Subscriber Notaries and Contractor Notaries operate under different cost structures, explained in detail below.
Subscriber Notaries pay for platform usage because they bring their own clients, control their own workflow, and use USA Notary as a business tool.
Monthly Subscription
Recurring platform access fee
$10.00
per month
Signing Session
Up to 30 minutes per session
$8.00
per session
ID Verification
Required for each signer
$2.00
per signer
Knowledge-Based Authentication
When required by jurisdiction or transaction type
$1.00
per authentication
Witness Provided by USA Notary
Optional service when additional witness required
$10.00
per witness
Extended Session Time
Sessions exceeding 30 minutes
$0.20
per additional minute
Fees are charged based on actual platform usage and session requirements.
Actual costs depend on session complexity, signer count, and jurisdiction requirements.
Some states or document types require additional authentication or verification steps.
Contractor Notaries operate under a fundamentally different economic model than Subscriber Notaries.
When performing assigned contractor work, notaries do not pay:
USA Notary covers platform costs for contractor assignments.
Contractors receive payment for sessions assigned and completed through USA Notary's contractor assignment system.
Contractor compensation:
Contractor roles are:
Contractor work should not be viewed as guaranteed, steady, or predictable. It exists to supplement platform demand when needed.
Understanding how economic models differ between Subscriber and Contractor roles
Pay Platform Fees
Monthly subscription plus usage-based costs
Control Pricing to Their Clients
Set their own service rates and fees
Generate Their Own Work
Bring clients and manage their own business volume
Control Schedule and Workflow
Full autonomy over when and how much they work
Do Not Pay Platform Fees
No subscription or usage costs for assigned work
Receive Limited Assignments
Work is assigned when available, not on-demand
Do Not Control Pricing
Compensation is set by USA Notary per assignment
Limited Control Over Volume
Cannot generate contractor work independently
These two cost structures exist because the roles serve different purposes:
Subscribers invest in a professional tool to serve clients they already have or intend to acquire
Contractors supplement USA Notary's operational capacity when additional coverage is needed
This separation ensures fair expectations, operational stability, and regulatory clarity for both roles.
Notaries are independent professionals responsible for their own business operations and compliance
As independent professionals, notaries using USA Notary are responsible for:
Their Own Taxes
Notaries must report income, pay applicable taxes, and maintain proper financial records according to federal, state, and local requirements. USA Notary does not withhold taxes or provide tax preparation services.
Business Expenses
Notaries are responsible for all business-related expenses including but not limited to: commission renewal fees, errors and omissions insurance, internet connectivity, equipment, office supplies, and professional development.
Compliance with State Laws
Notaries must maintain active commissions, comply with all state-specific notary laws, follow jurisdiction-specific requirements for remote online notarization, and adhere to professional conduct standards established by their commissioning authority.
Insurance and Liability
Notaries are strongly encouraged to maintain errors and omissions (E&O) insurance. Some jurisdictions require it. USA Notary does not provide liability coverage for individual notary actions.
USA Notary is a technology platform for remote online notarization. We do not:
Notaries should consult qualified tax professionals, attorneys, or financial advisors for guidance specific to their individual circumstances.
USA Notary does not make representations, warranties, or guarantees about profitability, earnings potential, or business outcomes.
The platform provides technology and infrastructure for remote online notarization. Financial results depend entirely on individual notary circumstances, including but not limited to:
Client base and demand: Volume of work is determined by the notary's own client relationships and market conditions
Geographic market: Local demand, competition, and economic conditions vary significantly by location
Time investment: Hours dedicated to marketing, client service, and professional development
Business acumen: Marketing effectiveness, pricing strategy, and operational efficiency
Professional reputation: Experience level, service quality, and client satisfaction
Industry factors: Market trends, regulatory changes, and competitive landscape
Each notary should evaluate platform costs in the context of their own business circumstances, client base, and professional goals. What works for one notary may not work for another. Results vary based on individual effort, market conditions, and business decisions.
USA Notary is a professional tool, not a business opportunity or income program.
Understanding costs and fees is one part of using USA Notary professionally. Review these additional topics to ensure complete clarity.
Review the fundamental differences between Subscriber and Contractor roles, including expectations, responsibilities, and operational models.
Understand how notaries work with USA Notary, including application, approval, onboarding, and ongoing engagement with emphasis on compliance requirements.
This platform provides secure infrastructure, compliance support, and technology for remote online notarization. Success depends on your professional expertise, client relationships, and business practices—not on the platform itself.
Questions about costs, fees, or how USA Notary works? Review our documentation or contact support for clarification.