How Remote Online Notarization Works

Remote online notarization works in five steps: you verify your identity, upload your document, meet a commissioned notary on a live recorded video call, e-sign while they witness it, then download your sealed document. The whole process is completed online in a single session from any device with a camera.

Whether you're an individual, title company, or law firm, the process is straightforward and secure — and works seamlessly on desktop and mobile.

Last updated: July 9, 2026 · By Andrew Ray Yon, MBA, ChFC — CEO & Founder, USA Notary

1

Identity Verification

The process begins with comprehensive identity verification to ensure the person signing the document is who they claim to be.

  • Government-Issued ID

    Upload a valid driver's license, passport, or state ID

  • Knowledge-Based Authentication

    Answer questions based on your personal history

  • Credential Analysis

    Automated verification of ID authenticity

Secure Identity Verification

Document Upload & Review

2

Document Review

Upload the document that requires notarization. The system will prepare it for the video session.

  • Supported Formats

    PDF, Word, and other common document types

  • Secure Upload

    Encrypted transmission and storage

  • Pre-Session Review

    Notary reviews document before the session begins

3

Live Video Session

Connect with a commissioned notary public through a secure, real-time video conference.

  • Two-Way Audio & Video

    Real-time communication with the notary

  • Identity Confirmation

    Notary verifies your identity visually

  • Session Recording

    Entire session recorded for compliance and audit purposes

Secure Video Conference

Electronic Signing

4

Electronic Signing

Sign the document electronically while the notary witnesses the signing in real-time.

  • Digital Signature

    Apply your electronic signature to the document

  • Notary Witnessing

    Notary confirms you signed willingly and knowingly

  • Electronic Seal

    Notary applies official electronic seal and signature

5

Completion & Delivery

Receive your notarized document immediately upon completion of the session.

  • Instant Access

    Download your notarized document immediately

  • Tamper-Evident Certificate

    Document includes verification certificate

  • Secure Storage

    Access your documents anytime from your account

Document Complete

Works on Desktop and Mobile

Complete the entire notarization process on any device with a camera, microphone, and internet connection.

Desktop

Tablet

Mobile

Get Started Now

Want to know it will hold up? Read whether online notarization is legal, or see the safeguards behind every session on our trust and compliance page.