Make critical documents—wills, trusts, powers of attorney, and advance medical directives—easy to sign at the bedside, on a tablet, or remotely with family present.
On tablet or laptop
Patients, families & providers can join from different locations
Without disrupting care
Hospitals, nursing homes, assisted living & hospice
Healthcare teams regularly need notarized documents:
Staff are pulled away from patient care to call, schedule and coordinate notaries
Families may be out of town or unable to travel on short notice
Paper forms get printed, scanned, faxed, and misplaced
Time-sensitive decisions are delayed because a notary can't get to the bedside in time
USANotary is designed to remove those bottlenecks while keeping your legal and regulatory obligations front and center.
Bedside-Friendly, Staff-Friendly Notarization
USANotary provides a digital notarization workflow tailored to healthcare and senior care environments:
Using a tablet, laptop, or workstation on wheels
For family members who can't be physically present
For each signer, with records captured for your files
To the patient, family, and your records team
Your staff initiates the session; our platform handles the digital notarization process
A nurse, social worker, case manager, or admissions coordinator opens the USANotary portal and selects "Healthcare / Patient Documents" as the workflow.
Enters basic information about the patient/resident and the document type:
The platform generates a secure session for the notarization.
The patient signs at the bedside on a tablet or shared device.
Family members can be:
The notary verifies identities, witnesses signatures (if required), and applies the digital seal.
Final notarized PDF is:
Reduce time spent calling notaries and coordinating paperwork
Staff use a guided process built specifically for healthcare documents
Consistent templates and required fields reduce missed signatures and initials
Limit who can initiate notarizations and how documents are shared
Bedside signing for patients who can't easily move
Family members can join remotely to observe or sign when needed
Critical documents can be signed and notarized in one session
Final notarized documents and session details are stored electronically
Standardized workflows for every facility in your network
Clear records of who signed, when, and from where
We can tailor the specific workflows and templates to your organization's policies and state requirements.
Built for Regulated, Sensitive Environments
For every session, ensuring patient and document data remains protected
Clear documentation of the notarization process for audit trails
Only approved staff can initiate or access notarizations
Support your internal policies and external requirements
We work with your compliance and legal teams to align the platform configuration with your existing policies and procedures.
Connect with our healthcare solutions team to explore bedside signing, remote family participation, and how digital notarization can support your patients, residents, and staff without disrupting care.
We understand the unique needs of hospitals, nursing homes, and senior care facilities.
Personalized demo focused on your facility type and document needs
See exactly how USANotary can fit into your hospital, nursing home, or assisted living workflow—without adding complexity for staff or patients.
We'll get back to you within 1 business day
See workflows specific to your facility type
We'll work with your legal and compliance teams